Being in the industry since 2007 I have seen my fair share of RSVP nightmares. Here are some tips to manage your RSVPs and avoid some headache in the long run.
1. Communicate who is invited
On your formal wedding invitation address the guests names on the outside of the envelope and directly on the RSVP. This will prevent some random guests from showing up. The only exception to this is the addressee states "and family".
2. Number your RSVP cards
So, to our surprise guests will RSVP yes without filling their names on the card. You will sit there scrambling trying to figure out who that card was for. This is what we recommend: create a spreadsheet with each number correlating to the RSVP card. If this happens you can match the number with the guests.
3. Number of guests
Your RSVP card should identify how many guests are requested to attend this way there is no confusion. For example: "We have reserved 2 seats in your honor". Now, this may not prevent your guests from changing that number however it will tell them how many seats you have saved for them. If they decide to rewrite this number look at your guest list and see if there is space for their extras. If not, this is your event and you must inform them that their additional guest cannot attend because of room restraints or budget.
4. Schedule all RSVPs
All your RSVPs should be turned in 1 month prior to your wedding date. Trust me no matter how much you plan, people ignore the response card entirely, and never RSVP. You will be calling every guest who does this to make sure they are coming or not.
Hang in there! You are almost done. Just a few more wedding details and you will be on the road to marriage. Don't forget to subscribe!