There are many aspects that need to be considered when choosing a venue for your event. Read through these tips and make your event unforgettable!
A venue could either make your event unforgettable or ruin the whole day. There are many aspects that need to be considered when organizing the event. Some of them are necessary and need to be taken under consideration, but some of them are nice to have elements that will complete the overall feel of your event.
Make a list
This list is what you will keep with you when taking tours of the venues that interest you for your event. This is what it should include:
What is most important to you and your event?
What is something nice to have?
What do you NOT want at your event?
This will keep you on track when choosing the venue right for your event.
When planning our client's weddings & events we take the above list under consideration and also add in some important details that are usually overlooked. One of them is easy access. Generally, your location should consider your attendees and the type of transportation that your attendees are going to arrive in. If most of your guests are in town they will most likely be driving their own vehicles. You should think about the number of parking spaces available, the cost of parking, and the location of the parking lot. If you are expecting most guests will be from out of town, you need to consider transportation being available. This could be mean hiring a transportation company or having public transportation available to the location. Some locations are in the middle of nowhere and do not have public transportation available.
Besides transportation, you should also consider the location of nearby hotels to make them more comfortable for your guests.
Before touring venues, you should know your estimated guest count. Every venue will ask you this either before the tour or during. Touring a smaller venue that doesn't hold the capacity you need would be a waste of your time.
This time would be a good time to understand a seating layout that will be best for your event. Knowing what kind of seating you would like will help you find a space for your wedding or event.
Catering & Staff
Catering is an essential part of an event and wedding. Some venues don't allow outside catering and you need to accept theirs in-house catering services. This is an aspect which you need to find out and consider in advance. The same works for your other vendors. If you have your own list of vendors, you may need to ask the venue if they will allow these vendors to perform their duties at your event. Some venues charge a fee for outside caterers and vendors and this should be discussed prior to considering the venue.
Besides the list above, you should think about air conditioning, heat, electricity available, cleaning requirements, furniture provided by the venue, and rental period.